Statutory Declarations
Notary Stamp Scarborough
Sworn Statements for Official and Government Use
Most people arrive here because an institution told them to provide a statutory declaration and did not explain what that means. In plain terms: it is a written statement of facts that you formally declare to be true in front of a commissioner for taking affidavits, who confirms your identity and witnesses you signing it.
We commission declarations for name changes, lost or destroyed documents, marital and common-law status, identity, income and support, insurance claims, student aid and vehicle transfers — usually in a few minutes while you wait, for $20 per signature.
Bring the form unsigned. If the organisation asking for it gave you their own wording or their own form, bring that instead of writing your own — using their version is the single easiest way to avoid it being sent back.
Proudly serving Scarborough, Toronto, Markham, Vaughan, Mississauga, Richmond Hill, Pickering, Ajax and clients across Ontario.
Why Clients Come to Us for Declarations
- Commissioned on the spot, most visits take minutes
- We check the declaration is complete before you sign
- Exhibits marked and initialled at the same appointment
- $20 per signature with free printing on site
- Open 7 days a week, walk-ins welcome
Statutory Declarations — What You Should Know
Declaration or affidavit — which one were you actually asked for?
The two are prepared and sworn the same way, and people mix them up constantly. The practical difference is where they are used: an affidavit is normally filed in a court proceeding, while a statutory declaration is used for everything else — government departments, banks, schools, insurers, employers and foreign authorities.
If the form or the letter you were given names one of them specifically, use that one. If nobody specified, a statutory declaration is usually what is meant.
What people actually come in to declare
The most common ones we see: that two versions of a name belong to the same person after a marriage, divorce or spelling difference; that a document has been lost, stolen or destroyed; marital or common-law status; income, support or dependency for a sponsorship or student aid file; an insurance claim; and the sworn statement Ontario requires when a used vehicle is transferred as a gift between qualifying family members.
Each of those has a different audience, and the audience decides the wording — which is why the next point matters more than anything else on this page.
Use their form, not your own, wherever one exists
If the organisation asking for the declaration has its own form or its own required wording, use it. Rewriting it in your own words is the most common reason a declaration comes back rejected, and you pay to have it commissioned twice.
Where no form exists, you write the statement yourself and we commission it. We check that it is complete and properly signed — we do not supply legal wording. If the way it is worded carries legal consequences, that is a conversation for a lawyer before you sign.
Signing, exhibits and consequences
Bring the declaration unsigned with valid photo identification — the commissioner has to witness the signature. If your declaration refers to attached documents, bring them: exhibits are marked and initialled at the appointment.
You may swear an oath or make an affirmation; both carry the same weight. Knowingly declaring something false is an offence, so read the statement properly before you sign it rather than at the counter.
Common Statutory Declarations and What They Are For
| The declaration | Usually asked for by | Bring with you |
|---|---|---|
| Same person / name discrepancy | Banks, schools, employers, foreign authorities | Documents showing each version of the name |
| Lost, stolen or destroyed document | Passport and licensing offices, insurers, schools | Reference numbers, and a police report if one exists |
| Marital or common-law status | IRCC, pension and benefit administrators, banks | Proof of the relationship or of its end |
| Income, support or dependency | Student aid, sponsorship and benefit programs | The figures or letters your statement relies on |
| Family gift of a used vehicle | ServiceOntario, on a transfer between family members | The ministry’s sworn statement form and vehicle details |
| Identity or address confirmation | Banks, licensing bodies, foreign authorities | Photo ID and any supporting document |
Not sure which applies to you? Call 416-951-3301 and read us the sentence the organisation sent you — that usually settles it in under a minute.
How It Works
Call or Book
Call 416-951-3301 or send us a message. We are open 7 days a week, including evenings by arrangement.
Visit the Office
Bring a valid government-issued photo ID and your unsigned documents. Free printing and copying is available on site.
Signed & Sealed
Your documents are witnessed, signed, and sealed on the spot — most visits take just a few minutes.
What to Bring for a Statutory Declaration
- The organisation’s form if they gave you one — unsigned
- Valid photo ID — Passport or Driver’s License
- Any exhibits your statement refers to
- Supporting documents — the papers your facts are based on
- The declarant in person — only you can declare your own statement
- The instructions you were sent, if there were any
Free document printing and copying available on site. We accept Cash and e-Transfer.
Service Fees at a Glance
| Service | Fee (CAD) |
|---|---|
| Notarization of Documents | $20 first document · $15 each (2–5) · $10 each (5+) |
| Certification of Documents (Certified True Copies) | $20 first document · $15 each (2–4) · $10 each (5+) |
| Degree & Transcript Certification | $20 first document · $15 each (2–4) · $10 each (5+) |
| Commissioning (Oaths & Declarations) | $20 first document · $15 each (2–4) · $10 each (5+) |
| Consent to Travel Letters (child travel) | $20 per signature |
| Affidavits | $70 |
| Statutory Declarations | $20 per signature |
| OSAP Affidavits (student aid) | $20 per signature |
| Power of Attorney | $70 |
| Wills & Estate Documents | $20 per signature |
| Real Estate & Deed Documents | $20 per signature |
| Loan & Contract Notarization | $20 per signature |
| Single Status Declaration (marriage abroad) | $20 per signature |
| Letters of Invitation | $70 |
| Apostille | $100 |
| Travel Documents (Lieu of Guarantor) | Price upon request |
| Immigration Consulting | Price upon request |
| Landlord & Tenant Board Matters | Price upon request |
| Small Claims Court | Price upon request |
| Criminal Case | Contact for details |
Fees are determined by the number of notarization signatures, not the number of documents. Free printing and copying. We accept Cash and e-Transfer.
What Our Clients Say
5.0 ★★★★★ · 138 Google reviews
I had an appointment with Ilya Kershtein for my affidavits, and the whole process was smooth, quick, and stress-free. He was very easy to talk to and made everything straightforward. I definitely recommend him to anyo…
Excellent service! The notary was very professional, patient, and helpful throughout the entire affidavit process. Everything was explained clearly, and the document was prepared quickly and accurately. I really appre…
Received my affidavit in a short time. Highly recommended.
This is one of an affordable places in GTA. I had a excellent service with Ilya brother. He is very straightforward and quick. His service is very professional I recommend this place and Ilya brother to anyone seeking…
Excellent , quick and hassle free ..
Ilya was quick and also made sure everything was correct. Would definitely recommend
Frequently Asked Questions
What is the difference between a statutory declaration and an affidavit?
They are sworn the same way; the difference is where they are used. An affidavit is normally filed in a court proceeding, while a statutory declaration is used for other official purposes — government departments, banks, schools, insurers and foreign authorities. If the form you were given names one specifically, use that one.
Who can commission a statutory declaration in Ontario?
A commissioner for taking affidavits or a notary public. We are both, so whichever your document calls for is covered in the same appointment, seven days a week.
Do you write the declaration for me?
We commission it and check that it is complete and correctly signed. If the organisation asking for it has a form or required wording, bring theirs — using it avoids most rejections. We do not supply legal wording; if the way it is written carries legal consequences, speak to a lawyer before signing.
I need to prove that two different names are the same person. Is that a declaration?
Yes — that is one of the most common ones we commission, often after a marriage, a divorce, or a spelling difference between documents. Bring identification plus documents showing each version of the name.
Will a declaration commissioned in Ontario be accepted outside Canada?
For use within Canada it generally is. For use abroad, the receiving country often wants it notarized and then carrying an apostille — see our apostille service, and check what the destination authority requires before you pay for anything.
What happens if something in my declaration turns out to be wrong?
Tell the organisation that received it as soon as you know; you will usually need to provide a corrected declaration. Knowingly declaring something false is an offence, which is why it is worth reading the statement carefully before you sign rather than at the counter.
Do you have blank declaration forms, or do I bring my own?
Bring the form the organisation gave you — theirs is the one they will accept. If you have it as a file, email it and we will print it free of charge on site.
How much does Statutory Declarations cost?
Service fee: $20 per signature. Fees are determined by the number of notarization signatures, not the number of documents. We accept Cash and e-Transfer.
Do I need an appointment?
We are open 7 days a week: Mon – Fri: 10:00 am – 6:30 pm, Sat – Sun: 12:00 pm – 4:00 pm. Call 416-951-3301 before visiting so we can have everything ready — same-day and last-minute visits are usually no problem.
What should I bring?
A valid government-issued photo ID (Passport or Driver’s License) and your documents, unsigned — the notary must witness your signature. If you need certified copies, bring the original documents. Free printing and copying is available.
What areas do you serve?
Yes. Our office at 1225 Kennedy Road, Scarborough, Ontario, M1P 4Y1, Suite 2000, Unit #2020 serves Scarborough, Toronto, Markham, Vaughan, Mississauga, Richmond Hill, Pickering, Ajax and clients from across Ontario.
Fast & Reliable Notary Services
- 416-951-3301
- kershtein@gmail.com
- 1225 Kennedy Road, Scarborough, Ontario, M1P 4Y1, Suite 2000, Unit #2020
- Mon – Fri: 10:00 am – 6:30 pm
- Sat – Sun: 12:00 pm – 4:00 pm